Admin and Finance Coordinator

Job Description
Position Start Date: 1st of June 2018
Duration: 6 months, more if funding available
Location: Maiduguri - Nigeria
Terre des hommes does not set closing dates for this position; recruitment is on-going until the position is filled
Contractual conditions:
Expatriate contract under Swiss labour code 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
In line with the 2017 Humanitarian Needs and Requirement Overview for Nigeria, more than 8 Millions of people require humanitarian assistance, especially located in the Northeastern part of Nigeria, Borno, Adamawa, and Yobe. Tdh, present in the South West of Nigeria since 2009 through child protection activities decided to launch an analysis of the situation, with a specific focus on Child Protection, Health and WASH, in the aim to extend its activities to participate to the humanitarian response in the Northeastern part to support the populations affected by the drought, famine and insurgency.
Main responsibilities:
Manages and organizes the administrative, HR and financial department of the delegation and bases (administration, accounting, financial management) in close collaboration with the Country Representative, the HQ. S/he is the direct interface between the delegation and the headquarters and/or field financial partners as regards financial reporting.
In his/her role of Foundation representative, the Coordinator reports to the Country Representative and provides multi-base, multi-sponsor and/or multi-partner supervision and follow-up for the projects. S/he is responsible for the implementation of the strategy and the development and managerial coordination of the Admin, HR and financial teams under his/her responsibility.
S/he is able to make independent decisions and actions in his/her field of activity.
S/he supports and validates the quality of the work done by the teams as regards the Tdh mandate and commitments and international standard
Function details:
Manages the programme's financial resources
Aim: To ensure on-going sound financial management that complies with internal procedures and with the guidelines of financial partners
Ensure the spread, adherence and monitoring of Tdh’s procedures
Define and elaborate the budget proposals
Provide the programme's global financial monitoring (by Finance Management Tool)
Guarantee high quality accounting
Monitor the high quality cash management between the HQ and bases, in accordance with security considerations and program needs
Ensure compliance with financial rules in the management of the programme's main partnerships
Ensure that each budget holder has received adequate training for managing their budget and codifying expenditure correctly
Manage and facilitate external audits, internal control and fraud prevention
Activities specific to institutional donors:
Ensure the spread, adherence and monitoring of the donor procedures
Lead the production of budget forecasts, the implementation and monitoring of the programme's budget and reporting
Produce correct and timely financial information to complete proposals and financial reports
Facilitate the establishment of country strategy by making the financial information and analysis available
Implement the programme's HR strategy and ensure implementation of HR processes.
Aim: equitable treatment of staff and efficient HR management in support of the programme
Define the Human Resource’s Policy, including pay, social and training aspects
Define and implement the corresponding HR processes
Manage national staff recruitment and assessment processes Participate in welcoming and administrative briefing of expatriate staff
Ensure that the HR policies are respected
Ensure the administrative management of programme staff
Ensure the management of medical evacuations for expatriate staff and the management of accidents and serious incidents
Manage the programme's administrative team
Aim: Develop the team's autonomy and performance
Supervise and lead the finance and HR team, set objectives and carry out assessments of direct reports
Organize and run information and coordination meetings
Manage direct reports' contracts (leave, end of trial period, etc.); if the need arises, co-validate
Disciplinary procedures with the country representative
Oversee the team's career development: define training needs and provide guidance on professional development
Offer the technical support to Finance Managers in the bases, on day-to-day basis and through field visits
Guarantee compliance with the programme's administrative and legal framework
Aim: TdH presence is secure from a legal standpoint
Guarantee the correct archiving and security of the organization’s documents (paper and digital)
Ensure compliance with legal requirements (HR, administrative, financial, etc.), referring to local expertise if required (lawyers, employment inspectors, etc.)
Keep a watch on NGO groups, take part in the activity of networks on legal and HR aspects
Follow up partnership contracts and ensure they comply with internal rules and donor obligations
In his/her professional activities, adhere to the values defined in the strategic plan: commitment, expertise, integrity and self-reliance
Work in different cultural backgrounds and in difficult situations, deal with confrontation due to differences (intercultural)
Professional diploma or university degree in Accounting, Business Administration, Economics or Audit
Previous experience with an NGO is mandatory
At least 3 years of experience in a similar position
Advanced IT knowledge (hardware and software, Microsoft Office, Internet)
Knowledge of SAGA
Organized, proactive, autonomous, rigorous, analytical, sense of human relations, diplomacy, communication skills, willingness and motivation to work in an international and intercultural context
Fluent in English (written and spoken)
Knowledge of French is an asset
Child Safeguarding Policy:
Raising awareness within the Foundation on violence against children
Providing guidance to employees and others and defining expectations when it comes to preventing, raising, denouncing and responding to issues of child abuse
Reducing the risk of child abuse by selectively recruiting employees and others
Reducing the risk of child abuse by developing a culture of open and informed leadership within the organization and in our work with children
We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.
Are you interested? Do you want to face this challenge?
Requirements and Qualification
Please postulate on our website:
We will only consider complete online applications corresponding to the required profile.
Your application must include a complete CV and a covering letter. Additional documents such as diplomas and work certificates will only be required in case of an interview.
If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.
If you face difficulties in applying online, please contact our HR department:
Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.
The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.
What is Terre des hommes:
We will only consider complete online applications corresponding to the required profile.
Date Posted: Friday, April 20, 2018 - 07:45
Closing Date: Saturday, May 12, 2018 - 07:45
Location: BORNO
Function: Project Management
Experience: 3


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